More Office 2007
Ribbon Guides:
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Excel 2007 Ribbon Guide
This is a quick-reference guide which lists the basic functions available in Excel 2007
as they are grouped under the tabs which form the "Ribbon" interface which replaces the old menus
and toolbars in Microsoft Office.
We have similar guides for Word 2007 and
PowerPoint 2007 as well.
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Having trouble finding the Excel features you're used to in the new Microsoft Office Excel 2007 "Ribbon" interface?
If you are, maybe this can help. The following index is a fairly complete list (we hope!) of the tabs and the main
sections grouped below each tab in the Excel 2007 Ribbon.
Note that where a "flyout" icon is shown in the bottom-right corner of a sub-section,
clicking it will popup a small window with more options/features. I put an asterisk (*) next to those
sections which have one of these "more options" buttons.
- Office Button (round button on top-left corner)
New, Open, Save, Save As (incl. 97-2003 format), Print (incl. print preview), Prepare, Send (email, fax), Publish, Close, Excel Options.
- Home
- Clipboard *
Cut/Copy/Paste and Format Painter.
- Font *
Font family, Size, Bold, Italic, Underline, Cell Borders, Fill Color, Font Color.
- Alignment *
Vertical alignment, Justification (left/right/center/full), Text Orientation, Wrap Text, Merge & Center cells.
- Number *
Cell formatting (drop-down for most common types), Accounting format ($), Percent style (%), Comma style, increase/decrease Decimal.
- Styles
Conditional formatting, Format as Table, Cell Styles.
- Cells
Insert, Delete, Format.
- Editing
Sort & filter, Find & select, Sum, Fill, Clear.
- Insert
- Tables
PivotTable (& PivotChart), Table.
- Illustrations
Insert Picture, Clip Art, Shapes, SmartArt.
- Charts *
Chart types: Column, Line, Pie, Bar, Area, Scatter, Other Charts.
- Links
Hyperlink.
- Text
Test Box, Header & Footer, WordArt, Signature Line, Object, Symbol.
- Page Layout
- Themes
Themes, Colors, Fonts, Effects.
- Page Setup *
Margins, Orientation, Size, Print Area, Breaks, Background, Print Titles.
- Scale to Fit *
Width (pages), Height (pages), Scale (%).
- Sheet Options *
Gridlines (view/print), Headings (view/print).
- Arrange
Bring to front, Send to back, Selection Pane, Align, Group, Rotate.
- Formulas
- Function Library
Incert Function, AutoSum, Recently Used, Financial, Logical, Text, Date & Time, Lookup & reference, Math & Trigonometry, More Functions.
- Defined Names
Name Manager, Define a Name, Use in Formula, Create from Selection.
- Formula Auditing
Trace Precedents, Trace Dependents, Remove Arrows, Show Formulas, Error Checking, Evaluate Formula, Watch Window.
- Calculation
Calculation Options, Calculate Now, Calculate Sheet.
- Data
- Get External Data
From Access, From Web, From Text, From Other Sources, Existing Connections.
- Connections
Refresh All, Connections, Properties, Edit Links.
- Sort & Filter
A-Z, Z-A, Sort, Filter, Clear, Reapply, Advanced.
- Data Tools
Text to Columns, Remove Duplicates, Data validation, Consolidate, What-If Analysis
- Outline *
Group, Ungroup, Subtotal, Show Detail, Hide Detail.
- Review
- Proofing
Spelling, Research, Thesaurus, Translate.
- Comments
New Comment, Delete/Previous/Next, Show/Hide Comment, Show All Comments, Show Ink.
- Changes
Protect Sheet, Protect Workbook, Share Workbook, Protect & Share Workbook, Allow Users to Edit Ranges, Track Changes.
- View
- Workbook Views
Normal, Page Layout, Page Break Preview, Custom Views, Full Screen.
(Page Layout shortcuts are always visible at bottom-right corner, next to Zoom slider.)
- Show/Hide
Ruler, Gridlines, Message Bar, Formula Bar, Headings.
- Zoom
Zoom, 100%, Zoom to Selection.
(Zoom slider always visible at bottom-right corner, next to page layout)
- Window
New window, Arrage All, Freeze Paanes, Split, Hide, Unhide, View Side-by-Side, Synchronous Scrolling, Reset Window Position, Save Workspace, Switch Windows.
- Macros
(View, Record, Use Relative References)
- Developer (optional tab - activate from Office Button -> "Excel Options")
- Code
Visual Basic, Macros, Record Macro, Use Relative References, Macro Security.
- Controls
Insert (Form Controls, ActiveX Controls), Design Mode, Properties, View Code, Run Dialog.
- XML
Source, Map Properties, Expansion Packs, Refresh Data, Import, Export.
- There are also Context Sensitive Tabs which will vary depending on what you're doing
(ie. click on a Chart object, and Design, Layout, and Format tabs will appear to customize the selected Chart).
More resources:
Interactive Excel 2003 to Excel 2007 command reference guide
(a flash demo which shows the Excel 2003 UI, clicking a function brings up an overlay with the 2007 UI (aka "Ribbon") and shows where the feature you clicked is located:
http://office.microsoft.com/en-ca/help/HA101491511033.aspx
From this page, similar guides exist for the other Office 2007 applications:
http://office.microsoft.com/en-ca/training/HA102295841033.aspx
A Flash tour of the Excel 2007 interface:
http://h30187.www3.hp.com/tutorials/viewHowTo/p/courseId/14760
Hope that helps!

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